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Overview

A leading engineering company turned to GTN to help manage the complexities of their business traveler population. With employees traveling across borders to 20 different countries, they faced significant compliance risks and lacked a centralized process to manage those risks effectively. GTN partnered with the company to design and implement a comprehensive solution to ensure compliance and reduce administrative burden.

Remote_Workers

Program snapshot

1,000 1,000 business travelers tracked annually
150 150 travelers requiring compliance action per year
10 10 payrolls managed globally

Tailored solutions to key challenges

By determining risks and regulatory requirements, taxable events, and integrating with their other vendors, we were able to ensure full compliance for their business traveler population. 

PAIN POINT 1:

Identifying compliance risks and regulatory requirements

The company had no system in place to identify risks or understand the regulatory obligations associated with their business travelers.

Our Approach:

  1. Collaborated with the client to develop a clearly defined business traveler policy, outlining program requirements for compliance.
  2. Implemented a robust process that included change management strategies, process mapping, and escalation pathways for decision-making.
  3. Provided ongoing tax technical support to address individual income tax, corporate tax, and social security requirements for all travelers.

Impact:
A fully operational policy and process framework now proactively manages compliance risks across 20 countries, providing peace of mind for both employees and leadership.

PAIN POINT 2:

Identifying taxable events to help ensure compliance

Without a system to track taxable events such as time thresholds or activity requirements, the company was at risk of regulatory penalties and reputational harm.

Our Approach:

  1. Implemented tools to assess and track business travelers before and during travel, ensuring all potential taxable events were identified.
  2. Developed and executed processes to support compliance at every stage of travel, from pre-travel assessments to end-of-year reporting.
  3. Provided the company with clear guidelines to maintain both corporate and employee compliance across jurisdictions.

Impact:
A streamlined tracking system now helps to ensure all taxable events are addressed promptly, mitigating risk and maintaining compliance.

PAIN POINT 3:

Streamlining processes and vendor integration

Managing compliance for business travelers required coordination with multiple vendors, creating inefficiencies and redundancies in data sharing.

Our Approach:

  1. Designed a process and implemented technology to centralize the tracking of business travelers and streamline data management.
  2. Enabled seamless data sharing with the company’s strategic vendors, including immigration firms, payroll providers, tax advisors, and employers of record.
  3. Reduced administrative burden and eliminated redundant communications across vendors.

Impact:
An integrated approach ensures consistent communication and efficient collaboration across all vendors, saving time and improving the traveler experience.

Here's what our client had to say

 

“We needed a solution fast! We had no idea where our travelers were or if they were compliant. We knew we had risk and needed someone to help us quickly. David and his team at GTN told us to send them everything we had, and they took it from there. We are confident that the policy and processes they put in place will keep our travelers compliant no matter when or where we send them.”

Global Mobility Manager
Engineering Company

 

Ready to take control of your business traveler compliance?

Managing business traveler compliance doesn’t have to be overwhelming. GTN offers tailored solutions that address your unique challenges while simplifying the process. Let us help you protect your company and employees with a comprehensive program that integrates policy, process, and technology.

Contact us today to learn more!

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